Graduate Student Forms
This page provides links to commonly used forms, along with a short description for each form. Consult the Graduate Handbook for more details on program requirements. Forms completed through DocuSign are automatically sent to the Graduate Student Coordinator after all signatures have been received.
MS Forms
Due: No due date—for personal use. Update at the end of every semester
MS Request for Supervisory Committee
Due: End of 2nd Semester
MS Thesis Proposal Approval Form
Due: 2nd week of 3rd semester
Due: 1st semester before graduation, or when core coursework is complete
Graduation Application
CIS > Graduation
*If late or reapplying, send this form to graduation@utah.edu
Due: 1st week of graduating semester
Due: After successful completion of Thesis Defense
Ph.D. Forms
Due: No due date - for personal use. Update at the end of every semester
PhD Request for Supervisory Committee
Due: End of 2nd Semester
PhD Dissertation Proposal Approval
Due: Start of 5th Semester (4-year track) or end of 3rd Semester (3-year track)
PhD Qualifying Examination & Recommendation for Admission to Candidacy
Due: At least one year prior to graduation. May be taken before or after proposal at the discretion of your advisor
Due: One semester before graduation, or when core coursework is complete. Required for ABD Status.
Graduation Application
CIS > Graduation
*If late or reapplying, send this form to graduation@utah.edu
Due: 1st week of graduating semester
PhD Dissertation Defense Approval
Due: After successful completion of portfolio defense
MSSDS Forms
Due: No due date - for personal use. (Update at the end of every semester)
Graduation Application
CIS > Graduation
*If late or reapplying, send this form to graduation@utah.edu
Due: 1st week of graduating semester
Due: After successful completion of portfolio defense
Annual Forms
| Form | Due Date | Purpose |
|---|---|---|
| Continuing Graduate Student Funding Request (Link coming soon!) |
Dec 15, annually-Complete even if you have a guarantee |
To confirm funding details for the upcoming academic year |
| Annual Review/Progress Assessment (Updated form coming soon!) | January 15, annually | To assess progress and gaps in support |
| Mentor Communication Contract (Coming soon!) | Coming soon! | Coming soon! |
| Individual Development Plan (Coming soon!) | Coming soon! | Coming soon! |
General Forms
| Form | Due Date | Purpose |
|---|---|---|
| Request for Graduate Permission Code: | As soon as possible. Deadline is 3 days before the add/drop deadline. | To request a grad-level permission code for Independent Study (Individual Projects. Thesis Research, Directed Readings, etc.) |
| After notifying previous and future committee members of the proposed change | To notify the DGS & Grad Coordinator of a change in supervisory committee. | |
| As soon as possible. Must be processed at least one semester before graduation. | To petition for a course waiver, substitution, or non-traditional elective | |
| Prior to the add/drop deadline of the leave semester. Send completed form to registration@utah.edu and cc advisor and Graduate Coordinator | To discontinue study for up to one year. (Retroactive leave of absences are not granted.) | |
| No more than three years after specified courses were taken | To select certain graduate-level courses (5000 level or above) taken while enrolled as an undergraduate student be counted as graduate credit | |
| As soon as possible. Must be processed before completing the Program of Study form. |
To transfer up to six credit hours of graduate coursework from another regionally-accredited institution. Hours must be a "B" or higher grade (CR not acceptable), and taken within 4 years (MS) or 7 years (PhD) of semester of admission. |
|
| Varies. Must be completed and send to registrar@utah.edu. More information here | To add or withdraw from a past term, change credit hours |